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IT Procurement Specialist, Austin, Tx

Austin, TX · Information Technology
Working Title: IT Procurement Specialist    
Solicitation Reference Number: 304136734   
Agency: Texas Comptroller of Public Accounts
Location: 111 E 17th Street Austin, Texas 78711. 
Category: Information Technology Contracting and Procurement    

The Candidate will be part of the CPA Contract Administration and Procurement (CAP) team, performs advanced (senior-level) purchasing and procurement work. Work involves planning, coordinating, and preparing specifications for purchasing commodities and services; preparing procurement documents; and monitoring the maintenance of detailed records of items purchased, received, prepared, and issued.

Candidate will perform these tasks:
  • Coordinate the preparation, review, tracking, and processing of purchase orders.
  • Provide consultation to business users and technical resources for major information technology solicitations.
  • Coordinates and facilitates procurement-related meetings such as kick-off and pre-proposal meetings, post-award conferences, team briefings, and evaluation scorings.
  • Develops solicitations, contracts, and amendments by identifying provider resources, describing services to be rendered, evaluating information supplied by bidders, and negotiating contract specifications.
  • Review the preparation and distribution of bid invitations to vendors.
  • Facilitate meetings and perform problem resolution.
  • Maintain effective working relationships with vendors and suppliers.
  • Review or prepare the delivery of statutorily required reports.
  • Monitor the requisitions and orders of merchandise, supplies, and equipment by using, interpreting, and monitoring established guidelines, rules, policies, and laws.
  • Monitor legal and regulatory requirements pertaining to purchasing and procurement.

Must be able to:
  • Work independently in a diverse team environment with on-site and remote teams.
  • Lead or attend meetings with business users to coordinate activities.
  • Lead evaluations for major solicitations.
  • Multi-task with a willingness to put in extra efforts when necessary.
  • Identify problems and propose innovative solutions.
  • Communicate complex concepts clearly, accurately, and effectively both verbally and in writing.
  • Participate and/or lead in project management, coordination, planning, and scheduling with CPA staff.
  • Follow written standards and procedures as well as work independently.
  • Keep management informed of status of on activities through accurate, timely, and appropriate reporting.

Required/Preferred Skills: 
  • 08 yrs, Required - Knowledge of purchasing and procurement methods and procedures
  • 05 yrs, Required - Knowledge of Texas state procurement laws and statutes
  • 05 yrs, Required - Knowledge of Department of Information Resources (DIR) and other supply sources
  • 05 yrs, Required - Experience in collaborating and communicating effectively across multiple subject matter groups
  • 05 yrs, Required - Experience in leading major information technology solicitation meetings and evaluations
  • 05 yrs, Required - Experience in contract negotiation strategies and techniques
  • 05 yrs, Required - Knowledge of Microsoft Word
  • 05 yrs, Required - Knowledge of Microsoft Excel
  • 03 yrs, Required - Knowledge of security policy, procedures, and requirements
  • 01 yrs, Required - Certified Contract Texas Developer (CTCD)
  • 02 yrs, Preferred - Knowledge of Microsoft Teams
  • 02 yrs, Preferred - Knowledge of Microsoft SharePoint
  • 02 yrs, Preferred - Knowledge of Centralized Accounting Payroll/Personnel System (CAPPS) Purchasing Module

Work Hours:
Candidate must be available to work 8 to 5 Central Standard Time. Alternative work hours must be pre-approved by the Direct Supervisor. On occasion, the candidate may need to be available for user acceptance testing for weekend uploads of data migration into the production environment.

Onsite Requirement:
The Candidate will be onsite at least three days a week. Telework schedule for remaining two days a week must be pre-approved by Direct Supervisor.
Debbie Pedigo
CEO / Senior Staffing Consultant
Pedigo Staffing Services
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